Why Google Worksapce?

What is Google Workspace?

Google Workspace is a suite of web-based messaging and collaboration applications that Google hosts on their own servers. Google provides these applications as a "service," rather than as software you have to download and install. To access these applications, you simply use a web browser on any computer that's connected to the Internet.  

Why did we choose Google Workspace?

Based on our recent growth and cost trends, we looked for an email and calendar solution that could provide with us the following benefits:

• Lower infrastructure costs — All your email will be stored securely on Google's servers, so we'll no longer have to maintain email servers on-site. 

• Ability to consolidate our platforms — We can eliminate redundancy by moving all of our email and calendar platforms to Google Workspace. 

• Lower support costs — Because Google hosts the email and calendar services, there's no more email client software to maintain on your computer. 

• Innovative solutions — We can leverage the ongoing creative and technical solutions of the Google Workspace platform to provide employees with powerful, easy-to-use tools for getting their work done

• Highly scalable environment — With Google Workspace, our email capacity will grow automatically as our organization grows, and we'll avoid the complexity of internal systems. 

• Access to services from anywhere, at anytime — A key benefit of the Google-hosted solution is that we can access email, contacts, and calendar from any computer or mobile device with an Internet connection, from anywhere in the world.

• More collaboration features — With Google's next-generation applications, we can collaborate with colleagues, customers, and partners more easily and efficiently than ever before.

• Instant messaging — Because Google Workspace includes Google Chat & Meet, we can now implement an instant messaging system for our organization.

What does Google Workspace include?

Your new Google Workspace account will include the following services:

• Gmail

• Contacts

• Calendar 

• Tasks

• Drive

• Docs

• Sheets

• Slides

• Forms

• Sites 

• Chat

• Meet

• Keep

• Groups

• Google Cloud Search

• Gemini & Vids 

What are the key benefits? 

• Lots of storage — You get a full 30 GB Pooled up to unlimited of online storage between Drive and Gmail (much more than  you have now, so you can keep all of your data and emails online. You'll no longer need to worry about deleting messages or saving them in offline folders.

• Enhanced message organization and retrieval — With Gmail, you'll spend less time managing folders and searching for messages. For example, you can add one or more tags, or "labels," to your messages to organize and store them more efficiently. And with the Google-powered search feature, you can find any message quickly and easily, whether it's in your Inbox or stored in your message archive."

• Easier calendar sharing — Google Calendar lets you and your team quickly and easily share your calendars with each other and specify the details you want to show. Calendar sharing is a great way to keep each other informed about your schedules. Now it's easier than ever to find out if someone is in a meeting, on a business trip, or on vacation.

• Integrated chat and video conferencing — With the Google Chat & Meet  instant messaging application, you can communicate instantly with other people in our organization right from the Gmail interface. In addition, you can automatically save your chats so you can retrieve important information later.

• Store, sync, and share files with ease — Keep all your work in one secure place with Google Drive's online file storage. Access your work whenever you need it, from your computer, tablet, or phone.

• Real-time collaboration — Using Google Docs editors, you can create documents, spreadsheets, presentations, drawings, and more, that you and your team can view and edit at the same time. You can still use your [Microsoft Office/other] products as needed, but now you'll have more options for storing and collaborating on your documents. 

• Easy-to-build team web sites — With Google Sites, your team has the ability to quickly publish a robust internal web site on which to gather all sorts of shared information, such as documents, spreadsheets, presentations, files, and videos. You can even embed Google calendars, discussion forums, and other gadgets on your site!