Forms

What you can do with Forms

Manage event registrations, create a quick opinion poll, create quizzes, and much more. With Google Forms, you can create surveys or quizzes right in your mobile or web browser—no special software required. You get instant results as they come in. And, you can summarize results at a glance with charts and graphs.

Create a form

Go to forms.google.com.
Click Blank form .
Name your untitled form.

Add questions

Open a form in Google Forms.
Click Add .
To the right of the question title, choose the type of question you want.
Type the possible responses to your question. To prevent people from not answering, turn on Required.

Update or arrange questions

To move a question, at the top of a question, click Drag .
To add a description to a question, click More Description.
To add an image to a question, click Add image .
To add a YouTube video to a question, click Add video .
To delete a question, click Delete .

Tip: To preview your changes at any time, at the top right, click Preview

Tailor questions based on answers

You can set up a survey so that people only see certain sections based on their answers.

Open a form in Google Forms.
At the bottom right, click More Go to section based on answer. You can also choose Submit form if you want the survey to end based on an answer.
Choose specific sections to send people to.

Customize your design

Use an theme with your organization's branding

In Google Forms, open a form.
Click Customize theme .
Under "Themes," click a theme.

Note: Organization-branded themes appear only if your administrator makes them available.

Create sections

Sections can make your form easier to read and complete. Each section starts on a new page.

In Google Forms, open a form.
Click Add Section .
Name the new section.

Tips:

To move questions into a section, at the top of a question, click Drag .
To reorder sections, at the top of a section, click More Move section.

Change the color or header

Change the font

In Google Forms, open a form.
Click Customize theme .
Below "Text," you can change the font style for headers, questions, and text. Choose the text style you want to edit, then change the font and size.
Click Close .

Collect email addresses of participants

Record the email addresses from people who fill out your form. When someone takes your survey, they will be required to enter their email address before they submit the form.

Collect verified emails

Important: Respondents must confirm their Google Account email address gets collected with their response. The confirmation displays on each page of the form.

Open a form in Google Forms.
At the top, click Settings.
Next to “Responses,” click the Down arrow .
Under "Collect email addresses," select Verified.

Collect emails manually

Open a form in Google Forms.
At the top, click Settings.
Next to “Responses,” click the Down arrow .
Under "Collect email addresses," select Responder input.

Control and monitor access

Allow access from outside your organization

By default, access is restricted to people inside your organization. People must sign in with their email address to access your form.

To share a form with people outside your organization:

Open a form in Google Forms.
At the top of the form, click Settings.
Next to “Responses,” click the Down arrow .
Turn off Restrict to users in [your-company.com] and its trusted organizations.

Preview it yourself & by others

At any time, you can preview your form to see what the changes look like.

At the top right, click Preview .
The preview opens in a new window.
To edit the form, click Edit or go back to your editing window.

Before sending your form, you can let people review and edit it. Whoever you invite can edit any part of your form, including responses and where they are saved.

Open a form in Google Forms.
In the top right, click More .
Click Add collaborators.
Click "Invite people."
In the "Add editors" window, add email addresses to share it with others.
Click Send.

Add a form to a website or blog

Open a form in Google Forms.
In the top right, click Send.
At the top of the window, click Embed .
To copy the HTML that appears, click Copy or press Ctrl + c (Windows) or ⌘ + c (Mac) on your keyboard.
Paste the HTML into your website or blog.

Send your form

You can send a form by email or text, or share it online.

Email your form

Open a form in Google Forms.
In the top right, click Send.
Add the email addresses you want to send the form to, along with the email subject and message.
Click Send.

Tip: If your form includes a file upload question, you can't check the box next to "Include form in email" when you send the form.

Share a link to your form

If you want to share a form through a chat or email message, you can get a link to the form.

Open a form in Google Forms.
In the top right, click Send.
At the top of the window, click Link .
To copy the link that appears, click Copy or press Ctrl + c (Windows) or ⌘ + c (Mac) on your keyboard.

Stop collecting responses

When you create a new form, response collection is automatically turned on. You can pause or stop it. For example, if you find a mistake after sending out a form, you can pause response collection until the error is fixed.

Open a form in Google Forms.
At the top, click Responses.
Turn "Accepting responses" from On to Off.

After you've turned this off, you'll see a message in the "Responses" tab that says "Not accepting responses."

Get form responses

Open the Responses tab

In Forms, you can see a summary of all responses or look at individual responses on the Response tab. You can also view the form questions by clicking on the Question tab. To switch between individual responses, click the individual’s email.

Send responses to a spreadsheet

Open a form in Google Forms.
At the top, under “Responses,” click Summary.
At the top right, click More Select destination for responses.
Select an option:
- Create a new spreadsheet: Creates a spreadsheet for responses in Google Sheets.
- Select existing spreadsheet: To store responses, select from your existing spreadsheets in Google Sheets.
Click Create or Select.

Let people edit their form responses

Information collected in surveys can get out of date as circumstances and schedules change. Rather than managing everyone’s updates through several emails, let people edit the responses they’ve submitted.

You can choose whether someone can edit a response they’ve already submitted.

Open a form in Google Forms.
At the top of the form, click Settings.
Next to “Responses,” click the Down arrow .
Turn on Allow response editing.

Allow people to add attachments to forms

If you need to gather additional resources from respondents, let them attach files to a form or quiz question. The files are copied to your Google Drive account, so you can view them anytime in Google Forms.

Collect resumes for job application forms.
Collect supporting research for a quiz question.
Collect permission slips for activities and events.
Collect photos for contests.

Allow people to attach files

In Forms, open a form or quiz.
Click Add question and enter your request for information.
Next to the question, click the Down arrow and select File upload.
If prompted, review the uploading information and click Continue.
(Optional) Do any of the following actions:
- Specify which file types people can upload. Turn on Allow only specific file types and select the types.
- Change the maximum number of files that people can upload.
- Change the maximum file size.
- Set a maximum size for all files collected via the form.

Open attached files

In Forms, open a form or quiz.
Click Responses.
If you want to see all of the files received, click Summary.
(Optional) To see the files in Drive, click View folder.
In Drive, there’s a folder for each form. Files from respondents are stored by question in subfolders.
If you want to see an individual’s file, click Individual.
Click a file to open it.

Customize a form's confirmation message

When people submit a form or quiz in Google Forms, they get a confirmation message. You can tailor this message for any form or quiz. For example, you might want to give people an exact date that you’ll get back to them with the results.

You can customize the message people get after they submit the form.

Open a form in Google Forms.
At the top of the form, click Settings.
Next to “Presentation,” click the Down arrow .
Next to "Confirmation message," click Edit.
Enter your message.
Click Save.

Add forms to your website or blog

Feedback survey–Get feedback from visitors to your website or blog.
Sign-up form—Let people enter their contact information to subscribe to your newsletter.
Technical support form–Visitors can let you know if something on your website is broken.
Registration form–Let people register for upcoming events on your website.
Application form–Let people apply for contests, job positions, and more

Open a form in Google Forms.
In the top right, click Send.
At the top of the window, click Embed .
To copy the HTML that appears, click Copy or press Ctrl + c (Windows) or ⌘ + c (Mac) on your keyboard.
Paste the HTML into your website or blog.

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