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Reply to email
Reply to email
In Outlook: On the ribbon, click Reply.
In Gmail: In the message, click Reply. For fast replies, use Smart Reply suggestions.
Reply & Reply all
On your computer, go to Gmail.
Open the message.
Below the message, click Reply or Reply all.
Click Send. If you click Send +Â , the conversation will also be archived, or removed from your inbox until someone else replies. Learn more about archiving.
Respond directly to the content of a previous email
Respond directly to the content of a previous email
In Outlook: In your reply, write, "see my response inline below." Then type into the previous message.
In Gmail: Copy text from the previous message into your reply, and apply the quote format. Then enter your response.
Open Gmail, and copy the part of the email you want to reply to.
Click Reply .
Click Formatting options Quotes .
This adds a gray bar, marking where you quote the original message.Next to the gray bar, paste the original message text.
Press Enter and enter your response below the original message.
Your response has no gray bar, so it stands out from the original text.Click Send.
Send a prewritten reply
Send a prewritten reply
In Outlook: In the message window, insert Quick Parts.
In Gmail: Use email templates.
Enable templates
Open Gmail.
At the top right, click Settings See all settings.
At the top, click Advanced.
In the Templates section, select Enable.
At the bottom, click Save Changes.
Create or change a template
Open Gmail and click Compose.
In the Compose window, enter your template text.
Click More Templates.
Choose an option:
To create a new template, click Save draft as templateSave as new template.
To change a previously saved template, click Save draft as template and under Overwrite Template, choose a template and click Save to overwrite it.
(Optional) To send an email, compose your message and click Send.
Insert a template
Open Gmail and click Compose.
Click More Templates.
To insert a template, under Insert template, choose a saved template to insert in your email.
Compose the rest of your message and click Send.
Change the subject in a reply
Change the subject in a reply
In Outlook: In the subject line, type a new subject.
In Gmail: Edit the subject in the reply window.
Edit an email subject
Next to Type of response , click the Down arrow Edit subject.
Enter a new subject.
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