Embedded Files
Collaborate on documents & reply to comments
Collaborate on documents & reply to comments
In Outlook: Send copies to colleagues as email attachments.
In Gmail: Share Google Docs, Sheets, and Slides, update sharing permissions, and reply to comments without leaving Gmail.
Share files and update permissions in Gmail
Share files and update permissions in Gmail
Open Gmail .
At the top left, click Compose.
In the "To" field, add recipients.
Add a subject.
Add a link to the Docs, Sheets, or Slides file you want to send.
If prompted, share the file with recipients.
At the bottom of the page, click Send.
Reply to comments from Gmail
Reply to comments from Gmail
Open Gmail .
Open the message notifying you of new activity in the document.
In the Comments section, do any of the following:
In the Reply field, type your reply, then click Reply.
Click Mark as done to close the comment in the document.
Click Open to open the document.
Start or join video meetings
Start or join video meetings
In Outlook: Start or join Skype or Teams meetings from the Calendar tab. Requires Outlook.com or Skype account.
In Gmail: Start or join video meetings with Google Meet in the Gmail sidebar.
Start a video meeting
Start a video meeting
Open Gmail and in the sidebar, click MeetNew meeting.
Note: If you don't see Meet in Gmail, check your Gmail settings.In the Share your new meeting window, click Join now.
If you want to join using your computer’s camera for video and microphone for audio, click Join now.
If you want to dial in by phone, click Join and use a phone for audio and follow the on-screen prompts.
(For account administrators) To use this feature, you need to turn it on in the Google Admin console. Learn more
If you join by phone, you can still use your computer for video. For details, see Use a phone for audio in a video meeting.
Join a video meeting
Join a video meeting
Open Gmail and in the sidebar, click Meet.
Choose an option:
Click Join a meeting and enter a meeting nickname or codeJoin.
To join a scheduled meeting, point to a meeting under My meetingsJoin now.
Chat with colleagues
Chat with colleagues
If you have a quick or urgent question, you can send a direct message to someone instead of an email. In Gmail, you can start a Chat conversation right from your inbox.
In Outlook: Not available on the computer version of Outlook.
In Gmail: Hold conversations in Chat in the Gmail sidebar.
Turn Chat on or off in Gmail
Turn Chat on or off in Gmail
On your computer, open Gmail.
At the top right, click Settings See all settings.
At the top, click Chat and Meet.
Next to “Chat,” to turn Chat on or off in Gmail, select Google Chat or Off.
Click Save Changes.
Send a direct message to someone
Send a direct message to someone
Go to Google Chat or your Gmail account.
If the name isn’t already under "Chat," click Start a chat .
Enter a name or email address. Suggestions appear as you enter text.
To send a 1:1 message to someone outside of your organization, enter their email address.
Click the person you want to message.
Enter a message, then click Send .
Start a group conversation
Start a group conversation
Go to Google Chat or your Gmail account.
Under "Chat," click on an existing group conversation, enter a message click Send .
If the group conversation isn’t under "Chat,” click Start a chat Start group conversation.
Enter a name or email address. Suggestions appear as you enter text.
Click Done .
Enter a message, then click Send .
Note: If you turn off Chat in Gmail, your conversation list and pop-up notifications won't appear in Gmail. However, you can still use Chat on the web (chat.google.com).
Send surveys by email
Send surveys by email
Send a poll in email
Send a poll in email
Open a form in Google Forms.
In the top right, click Send.
Add the email addresses you want to send the form to, along with the email subject and message.
Click Send.
Tip: If your form includes a file upload question, you can't check the box next to "Include form in email" when you send the form.
Let someone else access your mailbox
Let someone else access your mailbox
In Outlook: Add delegates in account settings.
In Gmail: Add delegates in settings.
Delegate email
Delegate email
At the top right, click Settings See all settings.
Click Accounts and Import.
In the Grant access to your account section, click Add another account.
Note: Your organization may restrict email delegation. If you don’t see this setting, contact your administrator.Enter the email address of the person you want to add and click Next Step.
Click Send email to grant access.
Page updated
Report abuse