Gemini (Google Workspace AI)

Get started with Gemini for Google Workspace

Learn how to use Gemini for Google Workspace to draft new content quickly, improve your writing, summarize content, create custom graphics, and more.

Write & Draft a prompt in Gmail

On your computer, open Gmail.
At the top left, click Compose.
In the bottom left of the window, click Help me write then Help me write.
Enter a prompt. For example:

Write an email introducing a new team member who will be managing [product name]. Include details about their professional experience, accomplishments, and personal interests.
Click Create.
(Optional) Click Refine then choose how you want Gemini to change the content.
When you’re finished, click Insert.

Learn more at the Gmail Help Center

With Gemini in Gmail, you can:

Summarize an email thread.
Suggest responses to an email thread.
Draft an email.
Find information from previous emails.
Find information from your Google Drive files.

Use the side panel in Gmail

The side panel lets you chat with Gemini while you're working in Google Workspace apps. Here are some of the things you can do:

Summarize long email threads and suggest responses.
Create and refine text that's based on the context of the doc you're working on.
Summarize spreadsheets and create tables and formulas.
Generate new slides, create images, and summarize presentations.
Ask Gemini questions about files in Drive.

Sample prompts in Gmail

Summarize an email thread

"Summarize this email."
"Create a list of action items for me based on this email."

Find information from previous emails and Drive files

"What time is my next flight?"
"What are the main points of the weekly team meeting notes from my documents?"

Search for certain types of emails

"Show my unread read emails."
"Find emails from [person] sent last week."

With Gemini in Google Drive, you can:

Summarize a long document so you can quickly get the main points.
Discuss a topic that requires synthesizing information from one or more files in your Drive.
Retrieve quick facts about a project or topic without the need to find and read the relevant documents.
Explore relevant topics so you can learn more about a subject.

Sample prompts in Drive

Select a file and ask Gemini questions

“Summarize the key points in Sales Team Meeting Notes.”

Summarize information across several files with Gemini

“Help me understand our team's 2024 strategy.”
“Summarize project Cymbal.”

Write a prompt in Docs

On your computer, open a Google Doc file.
In the document, click where you want to write.
On the left, click Help me write
Enter a prompt that contains your instructions. For example:

Imagine you are the lead on a project. Write an update to your executive leadership team on Project X. Include the current status for each business function and next steps. Use a formal, brief tone.
Click Create.
Review the response.
(Optional) Click Refine then choose how you want Gemini to change the content.
When you're finished, click Insert.

Learn more at the Docs Editors Help Center

Use the side panel in Docs

Sample prompts in Docs

Write and refine text in context

"Write an announcement email about a new feature."
"Make the announcement more fun."

Summarize your Drive files and Gmail emails

"Catch me up on the latest Monthly Review emails."
"What are the main points of @Meeting notes: Core team sync?"

Get help with Google Docs

"How do I make my document pageless?"
"Can I add markups to my document?"

Learn more at the Docs Editors Help Center

Write a prompt in Sheets

1- On your computer, open a new spreadsheet or tab in Google Sheets. The Help me organize sidebar will automatically open.

Enter a prompt. For example:

Imagine you are preparing for a customer meeting with a new client. Create a framework for researching the client's company in order to create a sales prospect.

2- Click Create.

(Optional) Click Refine then choose how you want Gemini to change the content.

3- When you’re finished, in the preview, click Insert.

Learn more at the Docs Editors Help Center

Use the side panel in Sheets

Sample prompts in Sheets

Create formulas

"Create a formula to find cell C1 in range D:G, output value in column G."
"Create a formula to find the number of unique customers from North America region."

Create a table

"Create a social media tracker for marketing."

Understand a spreadsheet at a glance

"Summarize this spreadsheet."

Get help with Google Sheets

"Teach me how to use conditional formatting with a color scale."
“How can I remove duplicates?”

Learn more at the Docs Editors Help Center

Create images with Gemini in Google Slides

On your computer, open a presentation on Google Slides.
Click the slide where you want to add the image.
At the top, click Insert Image Create image with Gemini AI
In the panel on the right, enter a prompt.

Tip: For better results, consider including the subject, setting, distance to subject, materials, or background. For example:

A close up of a boat made out of wood on a lake surrounded by trees at sunrise.

(Optional) You can click Add a style to customize the image you create.
Click Create to see several suggested images.
(Optional)
- Edit your prompt: At the top of the panel on the right, click the prompt. Edit your prompt and click Create.
- See more suggested images: Click View more.
When you’re finished, click Insert.

Learn more at the Docs Editors Help Center

Use the side panel in Slides

Sample prompts in Slides

Create images based on slide content

“Suggest images for this slide.”

Generate a new slide

“Create a slide about how to utilize the SCRUM framework.”
"Create a slide about @Core Team sync."

Write content / summarize your presentation

“Summarize this presentation in 3 sentences.”

Learn more at the Docs Editors Help Center

Generate a background image in your meetings

On a computer, open meet.google.com.
Join a meeting.
On the bottom, click More options Apply visual effects Generate a background .
Enter a prompt. For example:

"Luxurious living room interior"
"A magical sunny forest glade"
Tip: For better results, try including reference to a style or mood, a setting, and objects in the environment. For example: "A cozy coffee shop with flowers."

(Optional) Select a style to customize the background image you create.
Click Create samples to see several suggested background images.
(Optional) After you click Create samples, you can:
- Edit your prompt: At the top of the panel on the right, click the prompt. Edit your prompt and click Create other samples.
- See more suggested background images: Click Create other samples.
Click one of the generated images to use as your background in your meeting.
Click Close to exit "Generate a background" setup.

Enhance video and audio in your meetings

Turn on studio look

On your computer, open meet.google.com.
Select a video meeting.
In the green room before you join or during the meeting, navigate to the Effects panel.
- In the green room, click Apply visual effects on the bottom right of your self view. During a meeting, hover over your self view and click in the center.
- Alternatively click More options Apply visual effects.
Under “Appearance,” turn on "Studio look."

Turn on studio lighting

On your computer, open meet.google.com.
Select a video meeting.
In the green room before you join or during the meeting, navigate to the Effects panel .
Click More options Settings .
- In the green room, Click on the bottom right of your self view. During a meeting, hover over your self view and click in the center.
- Alternatively click More options Apply Visual Effects.
Under “Appearance,” turn on "Studio lighting."
- To have Google Meet automatically brighten your self view, select Auto.
- To customize your lighting sources, select Custom .
  - The light intensity can be adjusted using the slider from the panel.
  - The light color can be changed from the panel by selecting the different colored circles.
  - The light position can be changed by dragging the Light 1 and Light 2 circles in your self view.

Turn on studio sound

Go to meet.google.com select a meeting.
Before you join, in the top right-hand corner, click More options Settings .
Click Audio .
Turn on Noise cancellation.
Click Join now.

Learn more at the Meet Help Center

Get translated captions in your meetings

On your computer, go to Google Meet.
In your meeting, click More options Settings Captions .
Turn on Captions .
Select Language of the meeting.
Turn on Translated captions .
Select the language to translate into.

Learn more at the Meet Help Center

On your computer, go to gemini.google.com.
In the text box at the bottom, enter your question or prompt.
Optionally, to add a file to your prompt, click Upload image or Add files .
Click Submit .

Learn more at the Gemini Help Center

Write a prompt in gemini.google.com

Can access and process information from the real world through Google Search and keep my response consistent with search results.
Can generate different creative text formats, like poems, code, scripts, musical pieces, email, letters, etc. I will try my best to fulfill all your requirements.
Can answer your questions in an informative way, even if they are open ended, challenging, or strange.
Can translate languages. This can be helpful if you are communicating with someone who speaks a different language.

Need more help on using Gemini and promoting your questions? Please check this 101 guide from Google:

gemini-for-google-workspace-prompting-guide-101.pdf

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